Microsoft Word Keyboard Shortcuts — Free Printable Cheat Sheet
83 Word shortcuts on one page — formatting, navigation, track changes, tables and styles — with the Windows keys and the Mac keys side by side, so one printout covers a mixed office. Keys are Microsoft's current defaults, including the Format Painter pair that moved to Ctrl+Alt+C / Ctrl+Alt+V. Hit Print or Download PDF; no signup. Copy, paste and undo work the same everywhere and live on the general keyboard shortcuts sheet instead.
Prints on one US Letter page. Set margins to "None" for the sharpest result.
Microsoft Word Keyboard Shortcuts
83 shortcuts — Windows and Mac keys side by side
Formatting
| Action | Windows | Mac |
|---|---|---|
| Bold / italic / underline | Ctrl+B / I / U | Cmd+B / I / U |
| Underline words, not spaces | Ctrl+Shift+W | Cmd+Shift+W |
| Double underline | Ctrl+Shift+D | Cmd+Shift+D |
| Strikethrough | Alt, H, 4 | Cmd+Shift+X |
| Subscript / superscript | Ctrl+Shift+- / + | Cmd+Shift+- / + |
| Small caps | Ctrl+Shift+K | Cmd+Shift+K |
| All caps | Ctrl+Shift+A | Cmd+Shift+A |
| Cycle UPPER / lower / Title | Shift+F3 | Shift+F3 |
| Font dialog | Ctrl+D | Cmd+D |
| Font size up / down 1 point | Ctrl+] / Ctrl+[ | Cmd+] / Cmd+[ |
| Next / previous size | Ctrl+Shift+> / < | Cmd+Shift+> / < |
| Copy formatting* | Ctrl+Alt+C | Cmd+Option+C |
| Paste formatting* | Ctrl+Alt+V | Cmd+Option+V |
| Strip character formatting | Ctrl+Spacebar | Ctrl+Spacebar |
| Strip paragraph formatting | Ctrl+Q | — |
| Align left / center / right | Ctrl+L / E / R | Cmd+L / E / R |
| Justify | Ctrl+J | Cmd+J |
| Line spacing 1 / 1.5 / 2 | Ctrl+1 / 5 / 2 | Cmd+1 / 5 / 2 |
| Indent the paragraph | Ctrl+M | Ctrl+Shift+M |
| Remove the indent | Ctrl+Shift+M | Cmd+Shift+M |
| Hanging indent / remove | Ctrl+T / Ctrl+Shift+T | Cmd+T / Cmd+Shift+T |
| Bulleted list | Ctrl+Shift+L | Cmd+Shift+L |
| Nonbreaking space | Ctrl+Shift+Space | Option+Space |
Navigation & Selection
| Action | Windows | Mac |
|---|---|---|
| One word left / right | Ctrl+← / → | Option+← / → |
| Previous / next paragraph | Ctrl+↑ / ↓ | Cmd+↑ / ↓ |
| Start / end of the line | Home / End | Cmd+← / Cmd+→ |
| Top of previous / next page | Ctrl+PgUp / PgDn | Cmd+PgUp / PgDn |
| Start / end of the document | Ctrl+Home / Ctrl+End | Cmd+Fn+← / Cmd+Fn+→ |
| Back to your last edit | Shift+F5 | Shift+F5 |
| Cycle the last four edits | Ctrl+Alt+Z | — |
| Find (Navigation pane) | Ctrl+F | Cmd+F |
| Find and Replace | Ctrl+H | Ctrl+H |
| Go To page or bookmark | Ctrl+G or F5 | Cmd+Option+G or F5 |
| Select the word left / right | Ctrl+Shift+← / → | Option+Shift+← / → |
| Select to line start / end | Shift+Home / End | Cmd+Shift+← / → |
| Select to doc start / end | Ctrl+Shift+Home/End | Cmd+Shift+↑ / ↓ |
| Select the whole document | Ctrl+A | Cmd+A |
| Extend selection (Esc off) | F8 | F8 |
| Next open document | Ctrl+F6 | Cmd+F6 |
Track Changes & Comments
| Action | Windows | Mac |
|---|---|---|
| Track Changes on / off | Ctrl+Shift+E | Cmd+Shift+E |
| Lock tracking | Alt, R, G, L † | — |
| Next change | Alt, R, H, 1 † | — |
| Previous change | Alt, R, F † | — |
| Accept the change | Shift+F10, then E | Ctrl+click, Accept |
| Reject the change | Shift+F10, then R | Ctrl+click, Reject |
| Accept every change | Alt, R, A, 2, L † | — |
| Reject every change | Alt, R, J, L † | — |
| New comment | Ctrl+Alt+M | Cmd+Option+A |
| Show the comment list | Alt, R, P, 1, L † | — |
| Reviewing Pane | Alt, R, T, P † | — |
| Close the Reviewing Pane | Alt+Shift+C | — |
| Switch the markup view | Alt, R, T, D † | — |
| Spelling and grammar | F7 | Cmd+Option+L |
| Thesaurus | Shift+F7 | Shift+F7 |
| Word count | Ctrl+Shift+G | — |
Tables
| Action | Windows | Mac |
|---|---|---|
| Next / previous cell | Tab / Shift+Tab | Tab / Shift+Tab |
| New row at the bottom | Tab in last cell | Tab in last cell |
| Insert a row | — | Cmd+Ctrl+I |
| First / last cell in row | Alt+Home / Alt+End | Ctrl+Home / Ctrl+End |
| First / last cell in column | Alt+PgUp / Alt+PgDn | Ctrl+PgUp / Ctrl+PgDn |
| Row above / below | ↑ / ↓ | ↑ / ↓ |
| Move the row up / down | Alt+Shift+↑ / ↓ | Ctrl+Shift+↑ / ↓ ‡ |
| Extend selection into cells | Shift+Arrow | Shift+Arrow |
| Select the column§ | Shift+PgDn | Shift+PgDn |
| Select the row§ | Shift+Alt+End | Shift+Alt+End |
| Select the whole table | Alt+5 on the keypad | — |
| New paragraph in a cell | Enter | Return |
| Tab character in a cell | Ctrl+Tab | Option+Tab |
Styles & Document
| Action | Windows | Mac |
|---|---|---|
| Normal style | Ctrl+Shift+N | Cmd+Shift+N |
| Heading 1 / 2 / 3 | Ctrl+Alt+1 / 2 / 3 | Cmd+Option+1 / 2 / 3 |
| List Bullet style | Ctrl+Shift+L | Cmd+Shift+L |
| Apply Styles box | Ctrl+Shift+S | — |
| Styles task pane | Ctrl+Alt+Shift+S | — |
| Reveal Formatting pane | Shift+F1 | — |
| Page break | Ctrl+Enter | Cmd+Return |
| Line break, same paragraph | Shift+Enter | Shift+Return |
| Footnote | Ctrl+Alt+F | Cmd+Option+F |
| Endnote | Ctrl+Alt+D | Cmd+Option+E |
| Hyperlink | Ctrl+K | Cmd+K |
| Update the selected field | F9 | F9 |
| Repeat the last action | F4 or Ctrl+Y | Cmd+Y |
| AutoFormat the document | Ctrl+Alt+K | Cmd+Option+K |
| Save As / print | F12 / Ctrl+P | Cmd+Shift+S / Cmd+P |
* Format Painter. Microsoft 365 moved it to Ctrl+Alt+C / Ctrl+Alt+V; older builds used Ctrl+Shift+C / V, which now pastes as plain text. † "Alt, R, H, 1" means press and release each key in turn — Windows ribbon key tips; in Word for the web, start them with Alt+Windows logo key. ‡ macOS assigns Control+Shift+↑ / ↓ to Mission Control; free them in System Settings ▸ Keyboard to use the Word keys. § Put the cursor in the top cell of the column or the first cell of the row first; Alt+5 needs Num Lock off. A dash means Word for Mac ships no key for that command — use the Review tab or the Control-click menu. On a Mac where the F-keys run brightness and volume, hold Fn as well. · printablepolly.com/word-shortcuts
The Shortcuts Worth Learning First
1. Ctrl + Alt + 1, 2, 3 — let styles do the formatting
Heading 1, 2 and 3 are one key each, and Ctrl+Shift+N puts a paragraph back to Normal. Applying real heading styles instead of bolding a line by hand is what makes the navigation pane, the table of contents and Word's own outline view work — and it is why a styled document reflows cleanly when someone changes the font. Ctrl+Shift+S opens the Apply Styles box if the style you want is not on the ribbon; Ctrl+Alt+Shift+S opens the full Styles pane to edit one.
2. Ctrl + Spacebar and Ctrl + Q — the two undo-the-mess keys
Text pasted in from a browser or another document arrives carrying its own font, size and colour. Ctrl+Spacebar strips that manual character formatting and hands the text back to whatever the paragraph style says; Ctrl+Q does the same for paragraph formatting — indents, spacing, alignment. Together they reset a mangled paragraph without retyping it. Shift+F1 opens the Reveal Formatting pane when you want to see what is actually applied before you strip it.
3. Ctrl + Shift + E, then Shift + F10 for the review pass
Ctrl+Shift+E (Cmd+Shift+E) turns Track Changes on and off. Word gives accept and reject no keys of their own, so the fast pass is Shift+F10 to open the context menu on the change under the cursor, then E to accept or R to reject — Word moves you along and you never leave the keyboard. Ctrl+Alt+M starts a comment, and Alt, R, H, 1 walks to the next change when the context menu is not where you want to be.
4. Shift + F5 and Ctrl + Alt + Z — get back to where you were
Shift+F5 returns the cursor to your last edit, and Word remembers it across a save and reopen, so it lands you where you stopped writing yesterday. Ctrl+Alt+Z cycles the last four edit points, which beats scrolling in a long report. If your numbers live in a spreadsheet rather than a document, the Excel keyboard shortcuts sheet and the Google Sheets shortcuts chart are the same idea for the other half of the job.
Printable PDF
The chart above is the whole thing — one US Letter page, black-and-white friendly, with both platforms in every row. Print as many copies as you need for a class, a team or a computer lab. No signup, no watermark.
More Printable Tech Cheat Sheets
FAQ
What are the most useful Word keyboard shortcuts?
Ctrl+Shift+E (Cmd+Shift+E) toggles Track Changes, Ctrl+Alt+1/2/3 applies Heading 1, 2 and 3 so the navigation pane and table of contents build themselves, Shift+F5 jumps back to where you were last typing — even in a document you just reopened — and Ctrl+Spacebar strips pasted-in character formatting without touching the paragraph. Those four cover most of the time lost to the mouse in a long document.
Why don't Ctrl+Shift+C and Ctrl+Shift+V copy formatting any more?
Microsoft moved them. In current Microsoft 365 builds the Format Painter keys are Ctrl+Alt+C to copy formatting and Ctrl+Alt+V to paste it (Cmd+Option+C and Cmd+Option+V on a Mac); Ctrl+Shift+V now pastes text without formatting. The sheet lists the current keys. If your Word is older, or you want the old pair back, File ▸ Options ▸ Customize Ribbon ▸ Customize maps any key to the CopyFormat and PasteFormat commands.
How do I turn Track Changes on and off with the keyboard?
Ctrl+Shift+E on Windows, Cmd+Shift+E on a Mac — the same key toggles it back off. Accepting and rejecting is where Word runs out of real shortcuts: on Windows, Shift+F10 opens the context menu on the change under your cursor, then E accepts it and R rejects it, and the Review-tab key tips handle the rest (Alt, R, H, 1 for the next change; Alt, R, A, 2, L to accept them all). Word for Mac has no keys in the Changes group at all — Control-click the change, or use the Review tab.
What is the subscript shortcut in Word now?
Ctrl+Shift+Minus for subscript and Ctrl+Shift+Plus for superscript (Cmd+Shift+- and Cmd+Shift++ on a Mac). Older Word versions used Ctrl+= for subscript, which is why half the cheat sheets online still print it. Both keys are toggles — press again on the same selection to put the text back on the baseline.
How do I move a table row or a paragraph without cut and paste?
Put the cursor in the row or paragraph and press Alt+Shift+↑ or Alt+Shift+↓. It moves the whole block, keeps its formatting, and works inside tables, bulleted lists and outlines. On a Mac the keys are Control+Shift+↑ / ↓, but macOS claims those for Mission Control — free them under System Settings ▸ Keyboard ▸ Keyboard Shortcuts ▸ Mission Control first.
Do these shortcuts work in Word for the web?
The common ones do — bold, italic, the heading styles, Ctrl+Shift+E for Track Changes. The ribbon key tips differ because the browser needs its own modifier: press Alt+Windows logo key first (for example Alt+Win, R, H for the next change), and the keys that talk to Windows dialogs, like F12 for Save As, have nothing to open. Word for the web is also missing the Reveal Formatting and Styles panes.
Is this Word cheat sheet free to print?
Yes. Click Print or Download PDF and all 83 shortcuts come out on one US Letter page with the Windows and Mac keys side by side — no signup, no watermark, and no limit on copies for a class, an office or a training session.